Tuesday, August 15, 2000

Home of President Pat Lyons

Members Present: Pat Lyons, Joan Cooling, Steve Arnold, Linda Radcliffe, Larry Adams-Bowers, Le Cox

The minutes from the previous meeting were read.

Motion: (Larry/Linda) To approve the minutes of the previous meeting as read. Motion carried.

Treasurer’s Report: Linda reported that there is currently $10,550.58 in the checking account. Payouts since the previous meeting were listed.

Motion: (Larry/Steve) To approve the Treasurer’s Report. Motion carried.

Discussion: Job Descriptions. It was decided that directors would not need to bring to the board the names of the production staff for approval, but for the board’s information only. It was decided to add to the full year positions the titles of Development Director (Joan will write the description) and Recognition Director (Larry will write the description.) The board has given tentative approval to the document, though it is still a work in progress. We will place this on the website and in Grease Paint so that members can express in interest in various positions they would be interested in filling.

Discussion: Harvest of Walls. We will not be permitted to operate a food booth for this event.

Discussion: Clingmans. Pat will meet with Jon Clingman to draw up a lease agreement.

Larry will talk to Shirale Hanson about heading a committee to clean the space and prepare it for our use. Linda will arrange to get the keys.

Discussion: Trustees Meeting. Marcy Horst and Pat Lyons attended. Marcy discussed with the Trustees the recent production of "Charlotte’s Web." It was agreed that prior to future productions that a production meeting be held with the Palace managers.

Discussion: Technical Training. Pat expressed the need for training on the equipment at the Palace Theatre so that interested ACT I members could learn how to operate the light booth. This will be discussed with the Palace staff.

Discussion: Technical Meeting. A meeting will be held on Thursday, August 17 at 7:00 AM with the Palace staff and directors for the remainder of the season. Larry, Pat, Joan and Le would plan to attend, Le would contact Greg Douma as well. Other board members would be welcome.

Discussion: Cheryl Werling. The board wishes to formally thank Cheryl for her work last year as costume mistress and directed Steve to write a letter of thanks along with a gift from the board of one season ticket packet.

Discussion: Ticketing software. Pat will check on various software programs and report back to the board.

Discussion: September membership meeting. The meeting was tentatively set for Monday, September 11 at 7:00 PM at the Mercantile (Firstar) Bank Community Room. Linda will check on the availability and get back, the date might need to be changed following this meeting. (Note: The meeting time was later finalized for Tuesday, September 12 at the Firstar Bank.)

Steve, Larry, and Joan will meet to discuss publicity and report back at the next meeting.

Motion: (Linda/Larry) To adjourn the meeting. Motion carried.

Respectfully submitted,

Steve Arnold
Secretary

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