Board Members Present: Pat Lyons, Joan Cooling, Steve Arnold, Linda Radcliffe, Larry Adams-Bowers, Ron Baldwin.

Motion: (Ron/Larry) To approve minutes of the previous meeting. Motion carried.

Treasurer’s Report: Pat presented the board with a printed report.

Motion: (Steve/Gerald) To approve the Treasurer’s Report. Motion carried.

Discussion: A Christmas Carol.  Ticket sales amounted to $650.00. There was a $20.00 donation for food, and expenses totaled $407.00. There was discussion of a donation to Ray House for the use of the facility.

Motion: (Ron/Steve) To donate $75.00 to the historical society for the use of Ray House for A Christmas Carol. Motion carried with one dissenting vote.

Discussion: Liability Insurance. All our activities, where so ever, are covered on our liability insurance. Palace, Inc. pays the insurance, but the policy is in ACT I’s name.

Discussion: Palace Lease. The rent to be paid is changed from $100.00 per month to $1.00 per year. There has been one additional change in the new lease. The following words have been added: "Tenant shall use the premises for live community theatre, public cinema, and related and consistent artistic and community endeavors."

Motion: (Steve/Linda) To apply $2,000.00 to the Palace note. Motion carried.

Discussion: Staff Positions. Steve read a letter from Ray Bookmeier resigning his position as Archivist. Steve also requested that we seek to fill the librarian’s position so that our collection of play scripts can be organized, catalogued, and made available. Mary Horst volunteered to serve as librarian.

Motion: (Steve/Ron) To accept Ray Bookmeier’s resignation. Motion carried.

Motion: (Steve/Linda) To appoint Mary Horst as Librarian. Motion carried.

Discussion: Intermezzo Tickets will be $2.00 per person for each of the two performances. Performers will be vocalists and pianists. LuAnn Urlaub is in charge of publicity.

Discussion: Play Selection Committee. The play selection committee for 2001-2002 has met at Larry’s house and has its business underway. Larry has appointed Kari Douma, Joan Cooling, Shirale Hanson, Steve Arnold, and Alex Vasquez to the committee.

Discussion: My Fair Lady. Larry is pleased with the way things are going. Ida is doing well with costumes. Alex Vasquez has agreed to take on the task of set construction. Crew will also include Michelle Sturtz on lights and Chelsea Meyer on sound.

Discussion: Technical Training Workshop. This training has not yet occurred.

Discussion: Ticketing Software. Pat recommended the purchase of a ticketing software from Center Stage in California. Cost of the program is $1,000.

Motion: (Linda/Marcy) For Pat to arrange for the purchase of this software. Motion carried.

Correspondance: Linda shared letters inviting us to Vinton Unlimited annual meeting and to the school board receptions at the Ray House for the superintendent candidates.

Motion: (Steve/Gerald) To adjourn the meeting. Motion carried. The meeting was adjourned at 7:28 PM.

Respectfully submitted,

Steve Arnold
Secretary

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